7 Ways ‘The Cloud’
is Your Safest Bet
In The Digital World
According to the masses, the everyday business owner seems to believe that the Cloud is not a very safe place for their data, especially for the sensitive information about their clients. We are ready to call their bluff.
Yes, as security goes, the Cloud can be scary. You must take the necessary precautions to secure your files if you plan to use the Cloud to store sensitive data. And not every Cloud service offers the security you need, so be very careful what Cloud you choose.
Read the Terms and Conditions (T&C) of the Cloud service you choose before storing ANY of your sensitive data in their service. Many T&Cs state that they accept NO LIABILITY if your data is stolen or compromised.
Some versions of Google’s “Drive” services actually state that what you store in Google Drive belongs to Google, and they can use and/or modify the data in your Drive account as they see fit, without your consent.
If the service does not state they are HIPAA compliant, I recommend you look elsewhere.
Here’s seven reasons that the mysterious ‘Cloud’ is safer than you think:
It’s Nearly Impossible
to Avoid Using the Cloud
in Your Daily Work
It’s becoming nearly impossible for the modern Internet user to avoid using the Cloud. Cloud storage streamlines the process of accessing information and collaborating on projects regardless of location, making the service invaluable for many people in both their work and personal lives.
There Are Resources to Help
Educate You and Your Employees
About Cloud Security
and Best Practices for Cloud Use
Most Cloud users can find resources on the Cloud Security Alliance (CSA) website that will help them improve their Cloud security practices, especially if they are needing to improve their skills for professional reasons. CSA is a non-profit organization that promotes Cloud security education around the globe through research, training, and community building.
They call themselves the “world’s leading organization dedicated to defining and raising awareness of best practices to help ensure a secure Cloud computing environment.”
There Are Less Chances
for Hackers to Access
Your Business Data
If It’s in The Cloud.
The Cloud provides great security because there are fewer hard points from which hackers can launch attacks. It’s also easier to protect one entity with one exceptionally strong password than it is to try to protect dozens of entities.
The Cloud Is More Reliable
Since You Can Access It From Another Area If Something Were To Cause A Hardware Failure On Your Machine.
The biggest concern with Cloud storage is lost data, not hacked data. But that issue is eliminated if the Cloud is used more as a “sharing” platform instead of a “storage” platform.
By taking shared files and storing them into something like Google Drive, Dropbox or Microsoft Sharepoint, you can ensure that if your data are lost, you can easily locate them through the other platform. Your data might be safe if a local system that it is stored on has failed, but that won’t do much to calm you in the event of a system outage.
While Cloud storage keeps your data secure from fires, floods, hurricanes and computer meltdowns, it is still vulnerable in the sense that it is in the hands of a third-party system. Fortunately, since there are no geographical limits to Cloud storage, you can choose best in class security providers that major international companies also trust.
Ultimately, your data is more secure in the hands of a third party who have security front of mind in their everyday work, so you should be confident to rely on managed Cloud specialists.
There is the option
of Two-Factor Authentication
On Your Cloud Storage Applications
You can also add an extra layer of security to your password by activating two-factor authorization (also known as 2FA). This makes it harder for hackers to crack your password. If you don’t activate your 2FA, it will be very easy for hackers to attack you as they only need your username and password to access your data.
Several Cloud-based services, such as Dropbox and Office 365, offer 2FA by sending you a code via text or phone call that you need to access your account. It’s an extra step, but once you’ve set it up on all of your devices, you are good to go.
It Secures Your Data
From Careless Employees
That May Currently Be
Putting You At Risk.
People are the biggest weak spot in any security system. Employees will usually do what’s most convenient for them even if it’s less secure. For example, if you aren’t yet using Cloud services, employees might be sending themselves unsecured emails with confidential client files so that they can work on them on their home computers.
Your first step in evaluating a new system should be determining what your employees need to do and how they’d ideally like to do it. If new software makes your employees’ lives easier, they’ll be more likely to use it and less likely to turn to shortcuts that undermine your security efforts.
THE CLOUD IS MORE SECURE
While you may feel safer with your files locked up in a filing cabinet, Cloud services actually offer better physical security. When you keep information in your office, a burglar usually only has to pick a couple of locks to steal your computer or filing cabinet at night or on the weekend.
On the other hand, Cloud service providers usually keep their servers under close guard. This often includes 24/7 security guards, video surveillance and biometric access to the actual server room.
Leave a comment to let us know what you think
about this controversial issue!
Enjoy your weekend everybody,
have a great, and SAFE, Memorial Day!
How Can MCS Help?
MCS specializes in computer and network, security and management, for small businesses. If you feel like you are not getting what you expected from your current IT solution provider, it’s time to look at alternatives.
Call us today at (636) 614-0866 for a free consultation.
Brought to you by: Managed Computer Services (MCS)
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